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Minutes, USATF-Hawaii Board of Director's Meeting
Saturday, January 31, 2015, 9a.m.

Punahou Classroom

Attending Officers:  Joe Washington - President; Dick Sutton - Vice President; Secretary - Jenny Doughtie; Steve Jacobson - Treasurer.

Club Representatives: Ron T. Pate - Hawaii champs & sanctions chair; Gordon Scruton - officials; Sanford Kawana - Mililani T.C.; Walt Thompson - Renegades; Ericka Jacobson - Hawaii Kai T.C.; Joni Chin - GodSpeed; Mark Zeug - Membership Chair.

Guests: - Helene Zeug; Glen Wakumoto; Bill Hinshaw

Meeting called to order by President Joe Washington at 9:20 a.m.

Minutes of previous Annual meeting were approved as distributed.

Old Business: A preliminary financial report is to be developed and distributed by new treasurer Steve Jacobson prior to the May board meeting (Steve had just received all financial information, one week prior to this meeting). Joe mentioned that the “Summer Event Series fee” would be going up to $15 dollars for 2015, which was decided by motion and voted on by Board Members present, at the meeting in May 2013.

New Business:
Annual Meeting Reports:

President’s Report:
Joe told the group that he was able to submit all required documents to the national office, for meeting accreditation requirements in time, and acknowledged Mark for his assistance. Joe also said that “we will have to wait for National to decide if we meet all the requirements.”
U.S. Olympic Committee (USOC) has mandated that USATF implement a "Safe-Sport Certification program," in addition to the currently mandatory background checks for all individuals working with youth.  Joe is to get a clarification of if “Officials” are required to complete the course (he will send an email to Dick Sutton, after he gets the clarification from the national office).

The "Safe-Sport" Certification process includes 14 videos with quizzes, and a 100-question test at the end. It can be reviewed in the “Members Only” section of the website; clarification on implementation timing is being sought.  An email will be sent out to Board members, prior to the next meeting.

Officials:
Officials Chair Richard Sutton announced that revisions to the high school rules would be distributed to key officials working high school meets in the state. Updated national rule book is due out in a couple of months.

A proposal to pay the $15 certification fee for new officials on Maui, where the state high school meet is schedule in May (was motioned and approved by the board). Sutton also announced plans to conduct certification seminars on Maui and the Big Island in February. He also announced plans to encourage younger track enthusiasts to become officials.

Joe expressed to Dick, that 2014 was the poorest showing of USATF Hawaii Association Officials at any “official USATF meets,” and that he hoped that would not be the case for 2015.

Youth update:
-Age National Teams
-Starting Blocks for 7 & 8 division (not mandatory).
The 2015 JO Cross Country Championships will be in Alabama in December.
The 2015 JO Championships will be in Jacksonville, FL in July.
The 2016 JO Championships will be in Sacramento, CA.

The 2015 USATF Annual Meeting will be in Houston in December.

Walt Thompson also announced that 2015 JO Nationals will be the last year that Coach O will be used for on-line registrations – their contract was not renewed.

Masters Update: certification Plan for Improvement (PFI)
So Cal hosting 2015 Ontario, Canada

Adopt tentative schedule as is for upcoming season.

Appointments: President Joe Washington appointed the following network liaisons:
Mark Zeug -University of Hawaii; Glen Wakumoto, OIA; Richard Sutton, ILH; Allan Fernandez, Maui; Myron Isherwood, Big Island. He is trying to establish liaisons with the military branches/bases on Oahu, however this is still in the planning stages (would give more opportunities to military Open and Masters age personnel, to participate in USATF Hawaii Association activies). He will contact Pearl Harbor-Hickham Commander.

Next meeting May 9, 2015 at Moanalua High School Classroom

Meeting adjourned 11:30 a.m.
Submitted:
Jenny A. Doughtie
Secretary